Work directly with a high-level business coach. Help ensure nothing slips through the cracks.
We’re looking for a highly organized, proactive, and systems-driven Sales & Client Support Assistant to support a growing coaching business.
This is not a typical VA role.
This role is for someone who thrives on:
✔ Clean systems
✔ Clear follow-through
✔ Exceptional client experience
✔ Supporting revenue growth behind the scenes
If you’re the type of person who notices what others miss—and fixes it before it becomes a problem—you’ll feel right at home here.
🎯 About the Role
Your mission is simple—but critical:
👉 Ensure every lead, client, and opportunity is tracked, followed up, and moved forward—flawlessly.
You will support the business by managing:
Lead tracking and CRM updates
Appointment coordination
Client communication
Follow-ups and onboarding
Backend systems that drive sales and retention
Success in this role means:
💡 Nothing gets dropped
💡 Clients feel supported
💡 Systems run smoothly
💡 The client can focus on coaching and business growth
(Yes, you are that important.)
🚀 What You’ll Be Responsible For
1. Lead & CRM Management
Track and update all leads daily
Ensure all leads are entered within 24 hours
Tag, categorize, and monitor lead status
Generate weekly lead and sales reports
2. Appointment & Calendar Management
Confirm bookings and send reminders
Ensure all calls are properly scheduled with intake forms
Track no-shows and reschedules
Maintain smooth calendar operations
3. Client Support & Communication
Send onboarding and follow-up emails
Handle scheduling and rescheduling
Maintain professional and timely communication
Deliver a consistent “white-glove” client experience
4. System & Process Support
Maintain CRM accuracy
Ensure workflows are followed consistently
Continuously improve templates and processes
5. Growth & Optimization (Post-Training)
Support client journey tracking
Assist with newsletters and client engagement
Help capture coaching insights and summaries
Identify patterns in conversions and retention
📈 What Success Looks Like
By Day 30:
✔ Systems are clean, accurate, and reliable
✔ Leads and appointments are handled consistently
By Day 60:
✔ Clients feel supported and well-guided
✔ Communication flows smoothly and professionally
By Day 90:
✔ You operate confidently and proactively
✔ Systems run without constant supervision
✔ You actively contribute to improving operations
“Nothing slips through the cracks” becomes your standard.
🧠 Who We’re Looking For
You’re a strong fit if you are:
✔ Highly detail-oriented—you notice everything
✔ Process-driven and love building/maintaining systems
✔ Proactive—you take initiative without waiting to be told
✔ Organized, reliable, and consistent
✔ Calm under pressure
✔ Clear and professional in communication
Bonus if you have:
CRM experience (especially Go High Level)
Experience supporting coaches or service-based businesses
Familiarity with Zoom, email automation, or project management tools
⏰ Role Details
Part-time, remote
Structured tasks with clear expectations
Long-term growth opportunity
💡 Why Join Us?
You’ll be supporting a business that is:
✨ Growing
✨ Systemizing
✨ Focused on meaningful client transformation
Your work directly contributes to:
👉 More clients served
👉 Better client experience
👉 Stronger, more scalable growth
📩 How to Apply
Please send:
A short introduction about yourself
Your experience in admin/client support
Your experience with Go High Level (if any)
Why you’re a strong fit for a systems-driven role
To confirm you’ve read this thoroughly, include the word ‘SYSTEMS’ in your application.
Remote WorkX is looking for ONE reliable junior VA who can support us in HR (hiring) and basic bookkeeping on an on-call basis.
This role is perfect for someone who wants steady exposure, clear systems, and approvals every step of the way—no guessing games.
ROLE 1: On-Call HR (Hiring Support)
You’ll assist when we need to fill roles, mainly VA positions.
Scope of Work:
Job post creation & posting (FB groups, etc.)
Screening & shortlisting applicants
Interview coordination
End-to-end hiring support
Rates, final decisions, and offers are always subject to approval
📌 Hiring usually happens once a month or as needed
ROLE 2: On-Call Bookkeeping Support
Basic financial tracking only (no tax filing).
Scope:
Simple income & expense summary
Month-end financial reporting
Mid-month invoicing (2–3 invoices only)
Convert USD or other foreign transactions to PHP
Improve or automate invoicing if possible (nice to have, not required)
Tools used:
QuickBooks Online (QBO)
Invoice Ninja
WORK SETUP & PAY
Junior level
On-call / flexible hours
Pay: Per hour or monthly with a cap (to be discussed)
Long-term potential, but starting on-call
WHO THIS IS FOR
Organized, detail-oriented, and teachable
Comfortable switching between HR and numbers
Not afraid to ask questions
Prefers structure, systems, and approvals
Wants real experience inside a growing remote company
Help turn meaningful content into real leads (not just pretty posts).
We’re looking for a Podcast & Digital Marketing Assistant who loves execution, consistency, and follow-through. This role is perfect for someone who enjoys turning podcast episodes and content into visibility, trust, and warm inbound leads—without needing hand-holding or daily reminders.
What This Role Is About
Your mission is simple (but powerful):
Keep the podcast running smoothly and on schedule
Promote content consistently across platforms
Connect content to funnels, offers, and clear next steps
Help generate at least 8 warm leads per month from podcast and digital marketing efforts
This role exists so the business owner can focus on coaching, clients, and strategy—not chasing uploads, posts, or links.
What You’ll Be Working On
Podcast Support
Coordinate end-to-end podcast publishing (2 episodes/month)
Assist with guest outreach, booking, and follow-ups
Support booking podcast appearances for the host (1/month)
Track downloads, subscribers, and episode performance
Digital Marketing & Promotion
Publish 2–3 value or promotional posts per week
Create sales-focused content promoting coaching and programs
Ensure all content includes clear CTAs
Promote active funnels (email list, bookings, offers)
Funnels & Lead Flow
Ensure lead capture links are live and working
Help maintain and promote active funnels
Track non-PPP warm leads separately and clearly
Report weekly on content activity and lead flow
How Success Is Measured
You’re doing well when:
Content is published on time, every time
CTAs are clear and intentional
Podcast subscribers grow toward 100 by end of 2026
Downloads increase steadily (target: 60–100/month)
At least 8 warm leads/month come from content and podcast efforts
The owner doesn’t need to manage execution (the dream ✨)
Virality is nice.
Consistency and momentum matter more.
Who This Role Is Perfect For
You’re a great fit if you:
Are organized, proactive, and execution-focused
Understand basic digital marketing, funnels, and CTAs
Can follow systems and improve them
Are comfortable tracking numbers and reporting clearly
Don’t need to be micromanaged to get things done
Bonus points if you’ve worked with:
Podcasts
Coaches or service-based businesses
Content repurposing and promotion workflows
Role Details
Part-time, remote
Flexible hours (with clear weekly deliverables)
Long-term opportunity for the right person
Training, guidance, and systems provided
Why This Role Is Different
This isn’t a “just post on social media” role.
This is about making content work—for visibility, trust, and revenue.
If you love seeing systems run smoothly, numbers move, and content actually convert…
this role will feel very satisfying.
Exposure to a U.S.-Based SaaS Company
Application Window: February 22 – March 8
Target Onboarding: February 24 (earliest) or March 2 (latest)
Hiring Process: 1 Week (Final step: Panel Interview)
🌎 About the Role
We are looking for a Digital Marketing Intern who will support our Operations / Project Manager in handling a U.S.-based SaaS company.
This role is not client-facing.
You will report directly to the Project Manager.
Working Hours:
🕗 Between 8:00 PM – 12:00 Midnight (PH Time)
⏳ Required: 2 hours per day, Monday to Friday
We work flexibly — but we deliver excellence on time.
🎯 Who We’re Looking For
We need someone who is:
✔️ Coachable
You accept feedback without ego.
You apply corrections quickly.
✔️ Eager to Learn
You ask questions.
You explore tools beyond what is required.
✔️ Diligent and Committed
You finish what you start.
You show up consistently.
You don’t disappear when things get challenging.
✔️ Policy-Compliant
You respect systems, deadlines, and documentation.
You follow processes before improvising.
🛠 Required Knowledge
You must already be comfortable with:
Microsoft Office 365
Microsoft Outlook
Microsoft Calendar
Microsoft Teams Chat
✨ Advantage (But Not Required)
Basic knowledge of:
HubSpot
WordPress
WP Bakery / WP Bakery Theme
Canva
We will train you — but familiarity is a plus.
💼 What You’ll Actually Do
You will support the Project Manager in:
Writing and optimizing blogs (with AI assistance)
Creating social media posts (captions, hashtags, graphics, reels, stories)
Building email campaigns and email sequences
Creating forms (HubSpot, Typeform, Microsoft Forms)
Assisting in marketing automation setup
Creating and organizing audience segments
Preparing meeting agendas
Drafting minutes of meetings
Conducting research when needed
Submitting press releases to partner firms
Creating reports (LinkedIn reports, campaign performance reports, etc.)
Using AI tools to improve productivity and efficiency
🎓 What You Will Learn Here
This internship is designed for skill-building.
You will gain exposure to:
HubSpot CRM
Email marketing & automation
Audience segmentation
Campaign performance tracking
Marketing reports for business owners
Platform integrations
SEO fundamentals
SaaS marketing operations
AI productivity systems
📚 Monthly Internal Upskilling Trainings
All interns and VAs attend internal trainings for growth.
Recent trainings:
Google Ads
Meta Ads
Descript
ManyChat
Upcoming:
Mental wellness for remote workers
Canva (Basic to Advanced)
Graphic Design Fundamentals
Video Editing Fundamentals
You will receive a Certificate of Participation for completed trainings.
You will also receive staff portal access once accepted.
🌱 Our Culture
We are collaborative, not competitive.
We are flexible — but accountable.
We believe:
If you don’t know how to do something, you ask.
If someone knows better, they teach.
If something can be improved, we improve it together.
We are not a chaotic fast-paced environment.
We are structured, intentional, and growth-driven.
🛤 Internship Structure (90-Day Pathway)
🔹 First 60 Hours (Unpaid Training Phase)
Structured onboarding
Heavy supervision
Detailed feedback
Daily output review
🔹 Next 60 Hours (With Allowance)
Reduced supervision
Increased ownership
Measurable performance tracking
🔹 By Month 3
Expected: Level 1 Virtual Assistant Stage
90% autonomy in daily and weekly tasks
Minimal supervision required
Eligible for absorption into the team at standard Level 1 VA rate
🚨 Non-Negotiables
Must be available during required evening hours
Must respond within agreed communication timelines
Must respect documentation and task tracking systems
Must commit for at least 90 days
No ghosting. No disappearing acts.
Professionalism matters.
📌 Important Notes
Filipino applicants only
Stable internet required
Remote setup
Not client-facing
📩 How to Apply
Applications open: February 22 – March 8
Send your application through our website by clicking the APPLY NOW button below.
Prepare for:
Initial screening
Skills assessment (if applicable)
Final Panel Interview
Hiring process: 1 week only
We are looking for someone who wants real-world experience — not just a line on a resume.
If you’re serious about becoming a Digital Marketing VA in the SaaS space, this is your entry point.
Are you someone who:
• Notices details others miss?
• Enjoys organizing systems and workflows?
• Wants real exposure to recruitment, onboarding, and learning development?
• Dreams of leading an HR department someday?
Remote WorkX is building its Contractor Care Department — and we’re looking for a high-potential intern who wants to grow with us.
This is not a coffee-fetching internship.
You will be trained directly by leadership and exposed to real HR operations.
What You’ll Learn:
✔ End-to-end recruitment process
✔ Candidate screening & interviews
✔ Drafting offer letters
✔ Onboarding systems & tool setup
✔ Training coordination
✔ Performance tracking
✔ Exit management processes
Internship Details:
• 60-hour structured training internship
• 10 hours per week
• Direct mentorship from management
• Certificate upon completion
• Performance-based absorption opportunity
Those who successfully complete the internship may be absorbed as:
💼 Junior Contractor Care Specialist
₱100/hour (5–10 hours weekly, depending on workload)
Long-term growth path available toward:
HR & Learning and Development Manager.
We are building a department — not just filling a role.
If you’re proactive, coachable, and serious about growing in HR, send your CV and a short video introduction answering:
“Why do you want to build a career in HR and operations?” to [email protected] and also fill out the form by hitting the APPLY NOW button on this post.
We are looking for a people-oriented HR professional to support our growing remote team at RWC.
This role is ideal for someone strong in employee relations, conflict management, and performance coaching — especially for interns and virtual staff.
What You’ll Do:
✅ Handle difficult conversations with staff and interns
✅ Address performance and workflow issues professionally
✅ Reinforce company policies and culture
✅ Support onboarding and improvement plans
✅ Step in during sensitive or emotionally charged situations
This is an on-call / retainer-based role, activated when team concerns arise. You will work closely with the CEO and act as the bridge between leadership and staff.
We’re Looking For Someone Who Is:
✅ Calm and emotionally intelligent
✅ Firm but empathetic
✅ Experienced in handling remote teams or VAs
✅ Strong in written and verbal communication
✅ Comfortable managing conflict professionally
If you know how to balance empathy with accountability, we’d love to hear from you.
Send your resume and a short message explaining how you would handle an underperforming intern who ignores workflow instructions. Click the Apply button below.
Remote WorkX is looking for ONE reliable junior VA who can support us in HR (hiring) and basic bookkeeping on an on-call basis.
This role is perfect for someone who wants steady exposure, clear systems, and approvals every step of the way—no guessing games.
ROLE 1: On-Call HR (Hiring Support)
You’ll assist when we need to fill roles, mainly VA positions.
Scope of Work:
Job post creation & posting (FB groups, etc.)
Screening & shortlisting applicants
Interview coordination
End-to-end hiring support
Rates, final decisions, and offers are always subject to approval
📌 Hiring usually happens once a month or as needed
ROLE 2: On-Call Bookkeeping Support
Basic financial tracking only (no tax filing).
Scope:
Simple income & expense summary
Month-end financial reporting
Mid-month invoicing (2–3 invoices only)
Convert USD or other foreign transactions to PHP
Improve or automate invoicing if possible (nice to have, not required)
Tools used:
QuickBooks Online (QBO)
Invoice Ninja
WORK SETUP & PAY
Junior level
On-call / flexible hours
Pay: Per hour or monthly with a cap (to be discussed)
Long-term potential, but starting on-call
WHO THIS IS FOR
Organized, detail-oriented, and teachable
Comfortable switching between HR and numbers
Not afraid to ask questions
Prefers structure, systems, and approvals
Wants real experience inside a growing remote company